When you book a hotel outside of Voyagr, you can still record it in a trip by manually entering the property details, dates, guest names, pricing, and confirmation number. This is useful for keeping all of a client's accommodations in one place, regardless of where the booking was made. After saving, the hotel booking appears in the trip summary alongside other items.
Before You Start
Have the hotel booking confirmation details from the external supplier
Know the check-in and check-out dates, pricing, and confirmation number
Have a trip created or be ready to create one
Steps
Navigate to the Search Tab
Click on External Booking and choose Hotel from the booking type options
Make sure to select the Trip you want to add this booking to, or create a new Trip.
Enter hotel details:
Hotel name
Confirmation Number
Select dates:
Choose the Check-in Date & Check-out Date
Dates must match your external booking confirmation
Enter pricing details:
Total Price
Taxes and fees
Commission Rate
Commission Amount
Select the number of rooms
Click Save Hotel Details
The hotel booking now appears in the trip summary for the trip you selected.
Tips
Double-check dates and pricing match the external confirmation exactly
Use the confirmation number field for the supplier's reference number
The currency selector supports multiple currencies for international bookings
You can add the same hotel multiple times if booked on different dates
Notes are internal only -- clients don't see them
Common Issues
Problem | Solution |
Form won't save | Make sure all required fields are filled; check for red error messages |
Check-out date is before check-in | Verify dates match your confirmation; check-out must be after check-in |
Duplicate confirmation number warning | This is a warning, not an error; you can proceed if the booking is legitimate |
Total price doesn't match | Enter the exact total from your confirmation; the system doesn't auto-calculate |