An external booking is a reservation you made outside Voyagr (directly with a hotel, airline, or supplier) that you manually enter into the platform. When you add an external booking, it's stored in the Commission Tracking & Trips alongside any bookings made through Voyagr's search tools. This keeps all client travel details in one place.
How It Works
When you manually enter an external booking:
You fill out a form with booking details (hotel name, dates, confirmation number, pricing, etc.)
Voyagr validates the data to ensure required fields are complete and formatted correctly
The booking is saved as a Trip item with "Manual Entry" indicated as the source and in the Commission Tracking
It appears in the Trip detail view alongside supplier-booked items, grouped by product type
Pricing is included in the Trip's total cost calculation
The booking is included in the itineraries you share with clients
External bookings are not processed for payment through Voyagr. You handle payment directly with the supplier. Voyagr stores the booking information for tracking and reporting purposes.
Key Points
External bookings do not go through Voyagr's payment system
External bookings are added to two places: Commission Tracking and Trips
Confirmation numbers from the external supplier are stored for reference
You can enter hotels, flights, car rentals, cruises, and tours manually
External bookings contribute to Trip totals but are marked as "external" for clarity
You can edit or remove external bookings just like supplier-booked items
Example
Scenario: Your client wants to stay at a boutique hotel that's not available through Voyagr's supplier network. You call the hotel directly and book 3 nights at $250/night.
You create a Trip in Voyagr for this client's travel
You click Add External Booking and select Hotel
You fill out the form:
Hotel name: "Sunset Beach Boutique."
Check-in/Check-out dates
Room type: "Ocean View Suite"
Confirmation number: "ABC123"
Pricing: $250/night base rate, $45/night taxes, $795 total
You submit the form
The hotel booking now appears in the Trip detail view under "Hotels (Manual Entry.)"
When you build the itinerary, this hotel is included in the day-by-day plan
The client sees the full Trip including both supplier-booked and external bookings.