When you book a cruise outside of Voyagr, you can record it in a trip by entering the cruise line, ship, cabin details, passenger names, pricing, and confirmation number. This keeps cruise bookings visible alongside flights, hotels, and other trip items. Use this whenever you need to add an externally booked cruise to a client's travel plan.
Before You Start
Have the cruise booking confirmation from the cruise line or travel agency
Know the ship name, sailing dates, cabin details, and passenger information
Have a trip created or be ready to create one
Steps
Navigate to the Search and select the External Booking button
Select the trip for this booking or create a new one
Choose Cruise from the booking type options
Enter cruise details:
Cruise line name (e.g., "Royal Caribbean", "Norwegian", "Celebrity")
Ship name (e.g., "Harmony of the Seas")
Confirmation number
Select sailing dates:
Embarkation date (boarding date)
Disembarkation date (return date)
Enter pricing details:
Total price
Taxes, port fees, and gratuities
Commission rate
Commission amount
Add any notes (Optional)
Click Save Booking
The cruise booking now appears in your trip summary for the trip you selected.
Tips
Cabin number and deck are important for your client's reference; include them in the notes if known
Include dining preferences (early/late seating, table size) in notes
Add shore excursions as separate tour bookings if booked independently
Gratuities are sometimes included, sometimes separate.
Save the confirmation number for online check-in (usually opens 60-90 days before sailing)
Common Issues
Problem | Solution |
Cabin number not assigned yet | Leave blank and add it later when assigned; note "TBA" in notes |
Pricing fields confusing | Enter exactly what's on your confirmation; use notes for breakdowns |
Passenger names too long | Use abbreviations if necessary; full names can go in notes |
Total price doesn't match | Enter exact total from confirmation; system doesn't auto-calculate |