When you book a flight outside of Voyagr, you can still add it to a trip by manually entering the flight details, passenger names, pricing, and confirmation number. This keeps all of a client's travel information in one place, even for bookings made through airlines or other sites. After saving, the flight appears alongside other trip items in the trip summary.
Before You Start
Have the flight booking confirmation from the airline or external booking site
Know the flight numbers, departure/arrival times, and passenger details
Have a trip created or be ready to create one
Steps
Navigate to the Search Tab and click External Booking
Select the trip for this booking or create a new one
Choose Flight from the booking type options
Enter the Airline name
Enter the Confirmation Number
Enter flight details:
Flight number (e.g., "UA1234")
Departure airport code (e.g., "LAX")
Arrival airport code (e.g., "JFK")
Departure date and time
Arrival date and time
Add more flight legs (If needed)
Enter pricing details:
Total price
Taxes and fees
Commission rate
Commission amount
(Optional) Add seat assignments if known
(Optional) Add notes for internal reference
Click Save Flight Details
The flight booking now appears in your trip summary.
Tips
Use 3-letter airport codes (IATA codes) like LAX, JFK, ORD for faster entry
Enter times in the airport's local time zone
Double-check passenger names match the ticket exactly for TSA/security purposes
Confirmation number is usually 6 characters (letters and numbers)
Add connecting flights as separate flight entries
If you have a round-trip, enter each direction as a separate flight
Common Issues
Problem | Solution |
Airport code not recognized | Use standard 3-letter IATA codes; check the airport code on your ticket |
Arrival time before departure time | Check time zones; if the flight crosses time zones, use local times for each airport |
Confirmation number already used | This is a warning; you can proceed if it's a multi-passenger or multi-segment booking |
Total price doesn't match | Enter the exact total from your confirmation; system doesn't auto-calculate |